Job Description

Note for Current UM Employees

Current employees must apply internally via ConnectU >   connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

Our division within the Office of Accounting mainly focuses on Grant and Sponsored Program Accounting. The similar priorities across all positions enable our team to work independently while fostering close collaboration within the department. We are a friendly environment that offers assistance to one another and our external customers in our best efforts to complete our clearly defined goals.

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Finance

Sub-Family - Accounting

Career Track / Level - O2

Grade - 3

Role Summary

Assists with routine clerical work and bookkeeping, such as documenting transactions, processing payments, and preparing invoices to ensure the accurate recording and reporting of financial transactions.

Examples of Work Performed

• Create and maintain institutional account data in the enterprise financial system.
• Complete departmental account reconciliations.
• Enter institutional general journal entries.
• Enter institutional wire transactions.
• Prepare and enter departmental cash reports.
• Prepare and provide information for departmental Visa reports.
• Performs related or similar duties as required or assigned.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Performs routine accounting activities such as receiving, processing, and updating of financial transactions for an organization or team.
2. Processes travel reimbursements, accounts receivable, payroll, and other similar financial transactions.
3. Processes orders, prepares invoices, and coordinates mailings.
4. Calculates, posts, reconciles, and verifies duties to obtain primary financial data.

Minimum Education/Experience

Education: High School or Equivalent

Experience: (2) Two Years Experience

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

• Exhibits effective interpersonal communication skills, both written and oral.
• Exhibits proficiency in use of Microsoft Excel, Microsoft Word, and ERP systems.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

This position will require a financial (credit) report. Selected candidates should have a low credit debt. Background checks are completed post offer of employment. University employees moving into a new position that requires a financial (credit) report must complete a new background check.

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

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