Job Description

We are looking for an Assistant Property Manager with strong commercial real estate experience to join the building management team and interact with high profile tenants at one of our beautiful Burbank properties.

Job Description

Responsible for assisting in all areas of property management. Under the Property Manager's supervision, the Assistant Property Manager will supervise building staff directly and indirectly.

• Handle all communications with tenants, including composing and distributing memos, attending monthly meetings to address any concerns/requests and to ensure satisfaction.
• Answer correspondence from tenants, vendors, and suppliers
• Attend monthly meetings with vendors (ex. janitorial, security, landscaping, parking, engineering)
• Assist Sr. Property Manager with day-to-day duties and provide support to Asset Manager on projects
• Review, code, and approve invoices. Ensure that invoices are received and paid in a timely manner
• Create scope of service and draft new contracts
• Review and maintain fully executed contracts by keeping an updated Contract Log. Monitor contract terms and send out contract renewal letters accordingly
• Ensure that contracts, P.O's, COI's are received, saved, and entered into the appropriate logs prior to the commencement of any work
• Monitor and train Property Administrator to use service request system and accounting programs (ex. ETH system, MRI)
• Assign and assist Property Administrator with various assignments/projects (ex. CAPEX logs, Budget projects, and tenant invoicing)
• Schedule meetings and inspection walks to ensure that the property is properly maintained
• Schedule and coordinate the logistics required to complete budgeted projects
• Coordinate and dispatch the appropriate staff to handle maintenance issues
• Create, update, and maintain payment logs, budget project spreadsheets, and CAPEX project logs
• Update OPEX (operating expenses) accounts on monthly variance report
• Oversee vendors for budgeted projects meet with vendors in order to obtain quotes/proposals and to ensure that vendors fulfill agreement as stated in contract
• Oversee the vendor bidding process for budgeted projects, which includes scheduling walks/meetings, outlining scope of work, preparing a vendor bid analysis sheet, and drafting contract for full execution
• Assist tenants with requests through the ETH system and monitor the timeliness of completion of work
• Batch and cut checks in MRI
• Email sundry/rent invoices to tenants and post charges in MRI
• Prepare Statements of Account, Invoices, and Credit Memos to tenants

Qualifications and Skills

Requirements

• Bachelor's degree (BA/BS) from four-year College or university
• Prefer 2-5 years of experience in residential or commercial leasing
• Active Real Estate License preferred
• Must be highly proficient in Microsoft Word and Excel
• A strong understanding of basic math fundamentals and accounting
• Personable and knows how to determine the needs of a tenant

Benefits

• Medical
• Dental
• Vision
• Life and AD&D Insurance
• 401k

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