Document Management Specialist Job at Advanced Bio-Logic Solutions Corp, Thousand Oaks, CA

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  • Advanced Bio-Logic Solutions Corp
  • Thousand Oaks, CA

Job Description

Location: Remote – U.S. (any time zone, standard business hours)
Employment Type: Contingent Worker (Contract, W2)
Compensation: $38–$43 per hour (based on experience)


Summary of the Role
Join a large biotech pharmaceutical leader as a Document Management Specialist (Controlled Documentation Lead). You’ll manage the end-to-end lifecycle of R&D controlled documents in an electronic DMS, ensuring compliance with regulatory standards and internal quality procedures. The role emphasizes workflow coordination, rigorous QC, template adherence, and on-time delivery.


Key Responsibilities

  • Coordinate and track controlled document workflows (e.g., SOPs, templates) to meet timelines and compliance standards

  • Perform technical editing/proofreading; enforce formatting and template consistency

  • Conduct QC checks to ensure regulatory, procedural, and formatting requirements are met

  • Maintain and update controlled document templates; drive consistent application

  • Support audits/inspections via documentation readiness activities

  • Partner cross-functionally to resolve workflow issues and keep milestones on track

Required Experience & Skills

  • Bachelor’s degree and 2+ years hands-on document management experience

  • Proficiency with Veeva/Viva or comparable document management platforms

  • Strong project management skills (milestone tracking, workflow oversight)

  • High proficiency in technical editing and document formatting

  • Familiarity with GCP or similar regulated documentation and inspection readiness

  • Excellent communication, organization, and attention to detail

Top 3 Must Have Skills

  1. Workflow oversight & milestone tracking (project management)

  2. Technical editing and formatting mastery

  3. eDMS experience (Veeva/Viva or similar) with inspection readiness


"This posting is for Contingent Worker, not an FTE"

Job Tags

Hourly pay, Contract work,

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