Job Description
Would you like to be part of a highly innovative, global and agile company? Do you like challenges within a wide range of administrative areas? And are you interested in delivering high-class administrative support? If so, this is a unique opportunity to join Ambu!
Ambu is currently looking for an Executive Assistant to join our North America organisation. In this position, you will be supporting our President, North America, providing executive support at a high level. You will become part of a dynamic company culture characterized by a strong team spirit at our US headquarters in Columbia, Maryland.
Your key focus will be on supporting their day-to-day activities, as well as support in preparing presentation material, organise meetings, travels and other administrative support. As well as supporting the President, you can expect to work closely with the Executive Assistant team based in our global HQ in Denmark You can therefore expect a culture of close collaboration, extensive sparring, and a positive, friendly work culture.
Key Responsibilities Your main responsibilities will include:
- Organise internal and external meetings and conferences, including ensuring end-to-end travel arrangements for your CxO partners
- Work across stakeholders to ensure smooth planning and execution of multiple different meetings, supporting your Executive Leaders with prioritization and adaptation of the calendar where necessary
- Support with creating presentations and other similar material for Leadership meetings, Town Halls and similar events
- Manage internal procedures using corporate internal systems and tools with consistency creating administrative stability. Manage expense claims and handle ad hoc administrative tasks.
- Be part of shaping the company culture and serving as the social glue during events and as ‘eyes and ears’ in the office.
- Supporting office management and workplace allocation
Suggested candidate profile Skills Skills and experiences can be earned in many different ways, and we understand that the best fit for the role cannot be prescribed on paper. You are however likely to succeed in this position if:
- You are service-minded and act with an execution oriented and positive can-do attitude and strong interpersonal skills.
- You have sound judgement and integrity, especially in handling confidential information.
- You have a high degree of independence. You can manage multiple priorities and processes concurrently, while anticipating your leaders’ needs and proactively solving problems before they arise.
- You ensure consistent high-quality work in all deliverables, and you ensure that everything gets done with precision and efficiency in a timely manner.
- You have a diplomatic and calm character, and you possess good judgement with a high level of integrity and professionalism.
- You possess intelligent and intellectual curiosity in learning about the focus areas and the company.
- You are fluent in English and an excellent communicator both in speech and writing.
- You have very strong knowledge in the Microsoft Office package, in particular Powerpoint
Ambu – a visionary and international workplace where your efforts matter Ambu is a company that expands rapidly and has ambitious growth targets. We meet these targets through interdisciplinary teamwork between motivated and highly skilled employees. Your contributions and efforts are crucial to our success and by joining us you will get the opportunity to work in an international head office with an informal working environment.
We offer great opportunities for personal development. Furthermore, we offer a wide range of professional, social and financial employee benefits in addition to exciting job challenges and continuous professional and personal development.
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