Executive Assistant Job at Floowi, Weston, FL

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  • Floowi
  • Weston, FL

Job Description

Short Description:
We’re looking for a proactive and detail-oriented Executive Assistant to support Floowi’s sales and recruitment teams. You’ll handle CRM management, administrative and operational sales processes, client follow ups, and assist in a variety of tasks to ensure smooth operations.

💰 Compensation: Competitive salary in USD.

🌎 Location: 100% Remote

🗣 Language Requirements: Professional English (C1) – written and spoken

😀 What We Offer:

  • Fully remote work with a flexible schedule
  • Exposure to international clients and projects
  • Collaborative, fast-paced, and supportive work environment
  • Opportunity to grow into expanded operational or client-facing responsibilities

💼 Responsibilities:

  • Maintain and update HubSpot CRM with accurate client and lead data.
  • Track sales process stages from scheduled meetings to signed agreements.
  • Manage documentation, including proposals, agreements, and workflow coordination.
  • Ensure smooth handovers between sales and recruitment teams.
  • Send updates and follow-ups to clients via email or messaging (no live calls/meetings).
  • Maintain clear, professional, and timely written correspondence.
  • Assist the sales and recruitment teams with tasks that come up as needed.
  • Support special projects and internal initiatives.

Qualifications:

  • 1–2 years of experience in administrative, sales support, or executive assistant roles
  • Professional English (C1) with excellent written communication skills
  • Highly organized with strong attention to detail
  • Proactive and adaptable to changing priorities

🔍 Preferred Qualifications:

  • Experience with CRM tools (HubSpot)
  • Experience in a remote work environment
  • Familiarity with sales or recruitment processes

Job Tags

Flexible hours,

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