Pastoral Assistant to the Pastor Job at American Martyrs Partnership, Bayside, NY

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  • American Martyrs Partnership
  • Bayside, NY

Job Description

Holy Family Parish and American Martyrs Parish are seeking a Pastoral Assistant to assist the Pastor in the daily administration, coordination, and pastoral operations of both parishes. This position is essential to ensuring smooth day-to-day functioning, clear communication, and effective pastoral support across both parish communities. The ideal candidate is organized, discreet, proactive, and mission-oriented, with a strong ability to manage multiple priorities while maintaining a warm, welcoming pastoral presence. Primary Responsibilities Pastoral & Administrative Support

  • Serve as the primary administrative support to the Pastor
  • Help manage the Pastor's daily workflow, priorities, and desk
  • Coordinate schedules, appointments, meetings, and parish commitments
  • Screen phone calls, emails, and correspondence, responding appropriately or routing as needed
  • Maintain confidentiality and exercise sound pastoral judgment
Parish Operations & Coordination
  • Assist with day-to-day parish operations for both parishes
  • Coordinate calendars between Holy Family and American Martyrs to avoid conflicts
  • Prepare correspondence, memos, letters, and reports as needed
  • Support parish staff, clergy, and volunteers with administrative coordination
Communication & Organization
  • Draft and format emails, letters, bulletins, announcements, and internal communications
  • Maintain organized digital and paper filing systems
  • Track deadlines, follow-ups, and ongoing parish initiatives
  • Assist with parish communications across platforms (email, bulletin, website, social media coordination as needed)
Meetings & Events
  • Attend meetings & take meeting notes and follow up on action items
  • Assist in planning and coordinating parish events, liturgies, and special initiatives
  • Serve as a point of contact for vendors, diocesan offices, and external partners as needed
Qualifications & Skills
  • Practicing Catholic with a respect for the mission and life of the Church
  • Strong organizational and time-management skills
  • Excellent written and verbal communication abilities
  • Ability to manage multiple priorities with flexibility and calm
  • High level of discretion and professionalism
  • Proficiency with office technology (email, Word, Google Docs, calendars, basic spreadsheets)
  • Experience in parish ministry, nonprofit administration, or office management preferred
Personal Qualities
  • Warm, welcoming, and pastoral in demeanor
  • Self-directed and reliable
  • Detail-oriented and proactive
  • Comfortable working in a faith-based environment
  • Able to adapt to the evolving needs of a parish partnership model
Schedule
  • Full-time (hours to be determined)
  • Occasional evening or weekend availability may be required based on parish needs
Compensation • Salary and benefits commensurate with experience and diocesan guidelines

Job Tags

Full time, Work at office, Afternoon shift,

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